The PM functions module of ORPS allows a Program Manager to identify for his or her facilities, occurrence reports (ORs) that are new, that have been rejected orcommented upon, that have had changes to corrective action dates, and that are in the approval process. The PM Functions are also used to update corrective action dates, and to create, save, edit, and delete search criteria.
To access the PM Functions screen, select PM Functions from the ORPS Main Menu.
NOTE: You can only see the PM Functions selection of the Main Menu if you are logged in as a Program Manager.
The ORPS PM Functions screen will be displayed, as shown below:
ORPS PM Functions Screen
Note: You can return to other ORPS search screens by clicking any of the links below the report filter buttons.
The PM Functions screen contains two sections - OR Summary and OR Query/Filter.
The OR Summary section is used to display report summaries for Rejected ORs, Open CAs, For Action, and For My Action. An initial set of data has been predefined for your searches. It is all of the occurrence reports for the facilites under your authority. This set of data serves as the basis for any new profiles you create. This basic set of data is used to generate the reports in the OR Summary section. To create an OR Summary report: Select the number of reports to display per page, select the sort order for the report (OR Number or Date), and select Ascending or Descending radio button. Then click the display button for the appropriate OR Summary report.
The OR Query/Filter section allows you to create, edit, save, or delete a set of user-specific search specifications. Reports may then be generated from the profiles, and you can perform Facility Manager functions on the occurrence reports selected within the specifications.
Search Profile Command Buttons
You can select, create, edit, save, and delete search profiles using the following command buttons.
|New||Allows you to define search specifications for a new search profile.|
|Edit||Recalls the search specifications saved in a selected search profile and places the specifications in a new OR search profile.||Delete||Removes the selected search profile.||Save||Saves the user-defined search specifications in a user-named search profile.|
Creating and Editing a New Search Profile
You may create search profiles by setting one or more of the following parameters: Field Office, Area Office, Contractor, Facility, Report Year, Report Type, Secretarial Office, Lab/Site/Org, and Status Date Range.
Using an Existing Search Profile
If you have previously defined a search profile, it will appear in the Search Profiles dropdown menu. To perform a search using an existing profile:
The table below provides a short description of each report type:
|OR/CA Status||Reports that were transmitted within the date range, reports with comments added within the date range, rejected reports, reports awaiting signature, and final reports with open corrective actions. If applicable, details about any corrective actions associated with each occurrence may be viewed by clicking the CA Detail button.|
|OR Status||Reports that were transmitted within the date range, reports with comments added within the date range, rejected reports, reports awaiting signature, and final reports with open corrective actions.|
|New ORs||Reports that were transmitted within the date range (excluding rejected reports).|
|Rejected ORs||Displays a list of rejected reports.|
|Comments||Reports that have had comments added within the date range. For each OR, displays the comments.|
|For Action||Final reports with open corrective actions and reports awaiting signature.|
|For My Action||Final reports with open corrective actions.|
|CA Status||Update/Final and Final reports with open corrective actions and Final reports with corrective action date changes within the date range.|
|Open CAs||Update/Final and Final reports with open corrective actions.|
|Changed CAs||Final reports with corrective action date changes within the date range..|
A sample of the OR/CA Status Report is shown below:
OR/CA Status Report
The columns of the OR/CA report are defined in the table below: Report Column Definitions for PM Function Reports
|Subject/Title/Number||The first line of this column contains the title of the Occurrence Report. The second line contains the record number.|
|Report Number/Notes||The OR Number is listed on the first line of this column. Subsequent lines contain any comments or notes attached to the OR.|
|CA Detail||Click this button (if applicable) to view any Corrective Action details attached to an OR.|
|Significance/OR Status||The first line of this column contains the Significance Category of the OR. The second line contains the current status of the OR.|
|Discovery/Status Date||The first line contains the date of discovery of the occurrence. The second line contains the date of the current OR status.|
|Age (days)||The first line of this column contains the number of days since the occurrence. The second line contains the number of days the current status has been in effect.|
The following links provide information about each of the report filters that are available to FM, FR, and PM users:
FM Report Filters
FR Report Filters
PM Report Filters
|ORPS Help Table of Contents||ORPS Help Index|