Occurrence Category

NOTE: This field is only used for data entered into the pre-2003 ORPS Redesign interface. You may still define search criteria using the old category designations, as described below. However, keep in mind that Off-Normal and Unusual categories are no longer used in reports created on or after the rollout of the ORPS redesign.

For data entered prior to the ORPS redesign, each occurrence was categorized as Emergency (E), Unusual (U), or Off-Normal (O) depending on the seriousness of the occurrence. In addition, a report can be Canceled. This field is required for all occurrence reports.

To specify values for this field, first highlight it on the Specify New Database Search Criteria page. Then click the Refine Search and Specify Values command button. Specify values for the field using the Occurrence Category selection box shown in the image below. Note that OR logic is always applied when there are multiple selections within a selection box.

In the example below, the user wishes to search through the pre-redesign database only for reports with an Occurrence Category of Unusual. Therefore Search Occurrence Category Only is highlighted in the right (Significance Category) column, and Unusual is highlighted in the left (Occurrence Category) column.

occurrence Category Selection Box


Occurrence Description

This narrative field contains a description of what happened and what was observed. This description should include a sequence of events. This field is required for all occurrence reports.

To specify values for this field, first highlight the field on the Specify New Database Search Criteria page. Then click the Refine Search and Specify Values command button. Enter text into the Occurrence Description edit box shown in the image below. You may enter single words or words/phrases, combined with text operators. What you specify in this edit box will be used to search the text contained in the Occurrence Description field. In the example below, the user wishes to locate all reports that contain either both the words "Fire" and "Hazard", or all reports that contain the word "Contaminant".

Occurrence Description Edit Box


Operating Condition(s)

This narrative field describes the operational status of the facility or equipment at the time of the occurrence including, for example, pertinent temperatures, pressures, or other parameters necessary for evaluation of the occurrence and its consequences. If said information is not applicable, the field should contain the words, "Does not apply." This field is required for all notification, update, and final reports.

To specify values for this field, first highlight the field on the Specify New Database Search Criteria page. Then click the Refine Search and Specify Values command button. Enter text into the Operating Conditions edit box shown in the image below. You may enter single words or words/phrases, combined with text operators. What you specify in this edit box will be used to search the text contained in the Operating Conditions field. In the example below, the user wished to locate all reports that contain the word "operation" or all reports that contain the word "ice" in the Operating Conditions field.

Operating Conditions Edit Box


Occurrence Report No.

The Occurrence Report Number is a composite of Operations / Field Office identifier, Area Office identifier, Contractor identifier, Facility identifier, Year of Occurrence, and Sequence Number.

Specify one or more occurrence report number(s) using the FO, AO, CONT, FAC, and YEAR selection boxes and the NUM edit box on the Specify New Database Search Criteria page.

When working with the selection boxes and edit box, the following logic applies:

OR Number Search


Operations / Field Office

Every occurrence report must have a DOE Operations/Field Office associated with it.

To specify values for this field, first highlight it on the Specify New Database Search Criteria page. Then click the Refine Search and Specify Values command button. Specify values for this field using the Operations / Field Office selection box, shown in the image below. Note that OR logic is always applied when there are multiple selections within a selection box.

Operations/Field Office Selection Box

Possible selections are: (Select the hyperlink to display Area Offices, Contractors, and Facilities associated with a specific Operations / Field Office)


Originator

The Originator is the individual who gathered the information and originated and transmitted the report. This person is generally the most knowledgeable about the event. If there is not a signed, hard-copy report on file, the report must be transmitted by the Facility Manager or designee. Originator information is automatically entered on the report when the report is transmitted. Originator information includes the name, title, and telephone number of the originator, however, only the title (Originator Title) and telephone number (Originator Telephone) are searchable in ORPS. Originator Title is a narrative field and Originator Telephone is an identification field. Originator information is required for all notification, update, and final reports.

Specify the title using the Originator Title edit box on the Specify New Database Search Criteria page. Within the edit box enter single words or words/phrases, combined with text operators. What you specify in this edit box will be used to search the text contained in the Originator Title field.

Specify the telephone number (or a range of phone numbers) using the Originator Telephone radio buttons and the Area Code, Exchange, and Number edit boxes on the Specify New Database Search Criteria page. The edit boxes are combined with AND logic. Entries may be made in any or all of the edit boxes. If an edit box does not contain an entry, it defaults to all records.

Originator Telephone Number Edit Box


ORPS Search Criteria

Selecting the Specify New Database Search Criteria link on the ORPS Search and Reports Menu, or selecting the Modify Current Database Search Criteria command button on the Saved Search Profiles page will take you to the Specify New Database Search Criteria page, where you may indicate the search specifications you wish to include in a new search profile, or the search specifications you wish to add to or eliminate from a saved search profile. The graphic below displays the Specify New Database Search Criteria page, which is presented to the user after clicking the New command button.

Specify New Database Search Criteria


ORPS Screening Criteria -- Review Individual Records from Result Set

The Review Records feature in the ORPS GUI is valuable when refining a narrative search. A typical narrative search will almost always result in the recovery of nonapplicable reports. The Review Records option allows you to review the results of a narrative search and eliminate the non-applicable records before generating a report.

Selecting the Review Individual Records from Result Set command button on the ORPS Search Criteria page will take you to the ORPS Review Records page (see image below). This page is dynamically created based on the selections made on the Specify New Database Search Criteria page.

Review Individual Records from Result Set

Note that the total number of occurrence reports and occurrences found by the search is listed near the top of the page. The name of the search profile is also shown at the top of the page.

Two radio buttons, exclude and include, allow you to either include or exclude a record from the ORPS search selection. Note that exclude is the default selection. To exclude a nonapplicable report, simply click the check boxes to the left of the Occurrence Report Subject / Title.

Each occurrence report is listed individually by Subject / Title, Occurrence Report Number, and Occurrence Date (Discovery Date). Clicking on the Occurrence Report Subject / Title will link you to the full occurrence report, which allows you to review the report to determine its applicability to your narrative search, so that you may either include or exclude it before generating a report.

Note that Screen information is saved with the search profile and may be edited at any time.

Selections on this page are processed by clicking on one of the following command buttons:

Display Search Criteria Textually: Displays the search specifications for the current search. Refinements made from the Review Individual Records from Result Set page become part of the current search profile.

Save this search criteria as a profile: Add the screened search criteria to a list of saved profiles that can be retrieved for future searches.

Finished Searching, Go To Report Options: Finishes the screening process and displays the ORPS Report Options screen.

Specify New Database Search Criteria: Clears all options and returns you to the ORPS Search and Reports page.


Other Notifications Date/Time

This is the date and time when state and local officials or other agencies were notified of the occurrence. This field is optional for all occurrence reports.

To specify values for this field, first highlight it on the Specify New Database Search Criteria page. Then click the Refine Search and Specify Values command button. Specify the date and time using the Other Notifications selection boxes and check boxes shown in the image below. To specify a range of dates, select the < or > check boxes. To specify a specific date, select the = check box. In the example below, the user wishes to locate all reports for which non-HQ/EOC notification dates are greater than February 3, 2002.

Other Notification Date/Time Selection Boxes

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