Refine Search Profile

Selecting the Refine Search and Specify Values command button on the Specify New Database Search Criteria page dynamically recreates the search screen to reflect search selections made on the current search page.

From here, you can refine a search profile by editing field selections (displayed in the Identification, Chronology, and Narrative selection boxes) or field values (displayed lower down on the page ).

Note that OR logic always applies when there are multiple selections within the field value(s) selection boxes (example: Operations Field Office and Report Year, which are displayed lower down on the page -- see the following graphic.). The default logic between the selection boxes is AND.

Refine Search and Specify Values

You process the selections on this page by clicking on one of the following command buttons:

Command ButtonInstruction
Refine Search and Specify ValuesClick this button to determine how many ORs have been retrieved using your search criteria. If this number is too high, it is recommended that you narrow the search and speed up response times by adding more search criteria.. If the number is too small, remove some search criteria and broaden the scope of your search.
Review Individual Records from Result Set Click this button to review individual Occurrence Reports that match the selected report criteria.
Display Search Criteria TextuallyClick this button to display the search criteria in text format (no tables).
Save My Search Criteria as a Profile Click this button to save your search criteria as a profile. Saved search criteria may be retrieved at a later date to perform similar searches. The Save Search Criteria screen is shown in Figure 9. Enter a name into the Save Profile As field and click the Save Profile As button. The Profile name will appear in the Available Profiles field.
Finished Searching Go to Report OptionsClick this button to complete the search and generate a report from your search criteria.
Specify New Database Search Criteria Click this button to go to the New Database Search Criteria screen.


Rejection Count

This field identifies the number of times that an occurrence report has been rejected. The count starts at 1 for the first report rejection and increments by one for each subsequent rejection.

Specify a number or a range of numbers using the Reject Count edit box and check boxes on the Specify New Database Search Criteria page. (Note: It is not necessary to enter leading zeros when entering a number in the edit box.)

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This is the date when an occurrence report was rejected. Multiple rejection dates may exist for a single occurrence report. The search will locate a report if any rejection date meets the selection criteria. This field will exist for any occurrence report that have been rejected.

To specify values for this field, first select the field from the Specify New Database Search Criteria page. Then click the Refine Search and Specify Values command button. Use the Rejected selection boxes and check boxes to specify a date or range of dates, as shown in the image below:

Rejected Date Selection Boxes


Report Year

Report Year is the year of the occurrence report number.

To specify values for this field, first highlight the field on the Specify New Database Search Criteria page. Then click the Refine Search and Specify Values command button. Specify a report year or range of years using the Report Year selection box. shown in the image below.

Note that OR logic is applied whenever there are multiple selections within the selection box.

Report Year


Report Type

There are four types of reports that can be searched for with the ORPS GUI. They are: Notification Report (N), Update Occurrence Report (U), Update/Final Report (X), and Final Occurrence Report (F).

To specify values for the field, first highlight the field on the using then Report Type selection box on the Specify New Database Search Criteria page. Then click the Refine Search and Specify Values command button. From the selection box, select the type(s) of reports for your search. Note that OR logic is applied whenever there are multiple selections within the selection box.

Report Type Selection Box


Reporting Criteria (Nature of Occurrence)

Occurrences are categorized into Reporting Criteria groupings. These groupings are generic and relate to DOE operations. This field is required for all occurrence reports. Each report must include all reporting criteria that pertain to the event.

From the Specify New Database Criteria page, select Nature of Occurrence/Reporting Criteria from the Identification selection box. specify Reporting Criteria values using the Reporting Criteria selection box, shown below.

Note that because the Reporting Criteria field has different values for data entered on or after the ORPS redesign, two selection boxes are provided. The left selection box applies to data created prior to the ORPS redesign. The right selection box applies to data created after the ORPS redesign using the new interface.

In the example below, the user wished to locate all reports entered after the ORPS redesign using the new GUI and reporting criteria. From the left (Nature of Occurrence) selection box, Search RC Only is selected. This eliminates all reports entered using pre-redesign criteria. Then from the right (Reporting Criteria) selection box, one or more reporting criteria may be selected. To select more than one, hold down the Ctrl key while making your selections.

Reporting Criteria

Selections may also be made from both columns at the same time. In the example below, the user is searching for reports with Nature of Occurrence equal to 01-Facility Condition as well as reports with Reporting Criteria equal to 1(3) - Site Area Emergency.

Reporting Criteria

Note that OR logic is always applied when there are multiple selections within a selection box.


Root Cause

NOTE:This field has been replaced by the new Cause Codes. You can still perform searches on the Root Cause field, if you are searching through data created prior to the ORPS redesign.

The Root Cause is the cause that, if corrected, would prevent recurrence of this and similar occurrences. The root cause does not apply to this occurrence only, but has generic implications to a broad group of possible occurrences, and it is the most fundamental aspect of the cause that can logically be identified and corrected. There may be a series of causes that can be identified, one leading to another. This series should be pursued until the most fundamental, correctable cause has been identified.

Every final occurrence report must have a root cause identified. Update occurrence reports and notification occurrence reports may have a root cause identified.

IMPORTANT NOTE: You should be aware of potential problems if you choose to include update occurrence reports and notification occurrence reports in your search. These two types of reports may not have a root cause identified. If a root cause is identified, it is subject to change prior to approval of the final occurrence report.

Causes are classified into nine broad categories and various subcategories.

Specify values for this field using the Root Cause selection box on the Specify New Database Search Criteria page. Note that OR logic is always applied when there are multiple selections within the selection box.

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