Search Profile

All functions performed in Search & Reports are based on the search profile. Your search profile(s) are displayed and selected from the Available Profiles selection box (see graphic below).

Save Search Profiles Screen

To create a new search profile, click the Specify New Database Search Criteria command button.

To edit an existing search profile, first hightight the profile name in the Available Profiles selection box and then click on the Modify Current Database Search Criteria command button.

To save a new or modified profile, enter a name in the Save profile as edit box and click the Save profile as command button. The search profile name can be either a single word or a phrase. Note that if you make changes to a previously-created search profile and wish to save those changes, you must resave the profile with the same name. This overwrites the previous profile with the new profile.

You may delete a search profile by highlighting the profile in the OR Search Criteria selection box and then clicking on the Delete command button.


Searching Text Fields

Searching Text Fields in the ORPS GUI involves the use of words or phrases in simple syntax or explicit syntax combined with the operators and modifiers.

SIMPLE SYNTAX
When you specify a single word (or several words) for which to search in a text field and you do not enclose it in double-quotation marks, you are using simple syntax. Simple syntax recovers any stemmed variation of the word(s). For example, if the word contaminate was entered in the edit box, text containing the words contaminated and contamination would also be located. Note that by default two or more words, separated by a space, are considered to be a phrase in simple syntax (e.g., personal exposure limit).

EXPLICIT SYNTAX
When you enclose individual words or phrases in double-quotation marks, you are using explicit syntax. Explicit syntax interprets words or phrases literally. For example, if the word contaminate was entered in the edit box (explicitly in double-quotation marks), the system will disregard any occurrence reports that contain contamination or contaminated in the narrative search field.

OPERATORS AND MODIFIERS
In addition to basic text searches, you may use various operators and modifiers in your search expressions to better define a query. Some of the more useful operators and modifiers for ORPS GUI text searches are listed below.

OPERATORS:

WILDCARD OPERATORS:

MODIFIERS:

ORDER OF PRECEDENCE
Precedence rules
govern the use of these operators. A search expression is read from left to right; however, some operators carry more weight than others and this will affect the interpretation of the expression. For example, the AND operator takes precedence over the OR operator. Consider the following example:
a OR b AND c
This expression is interpreted to mean: "look for occurrence reports that contain b and c, or occurrence reports that contain a." If what you really want is for the OR operator to be interpreted first, you should use parentheses to force the order of operation.
(a OR b) AND c
Parentheses indicate the order in which the directions are to be carried out. Information within parentheses is always processed first and information outside of the parentheses is processed next. If there are nested parentheses, start with the innermost level. The following example means: "look for occurrence reports that contain b or c as well as a, or that contain d."
(a AND (b OR c)) OR d
Note that there must be a least one space between operators and words used in the expression.


Secretarial Office

Every occurrence report must have a DOE Secretarial Office associated with it.

To specify values for this field, first select the field from the the Specify New Database Search Criteria page or the ORPS Authority Search and Reports page. Then click the Refine Search and Specify Values command button. Select a Secretarial Office from the drop-down menu.

Note that OR logic is always applied within the selection box.

Possible selections are:


Sequence Number

The Sequence Number is the sequential number of the occurrence, by facility. This number is assigned to the report by the centralized computer system at the time the Notification Report is transmitted. This number contains four digits (e.g., 0004).

To specify a value for this field, first select the field from the Specify New Database Search Criteria page. Then click the Refine Search and Specify Values command button. Specify a sequence number or a range of sequence numbers using the Sequence Number edit box and check boxes. (Note: It is not necessary to enter leading zeros when entering a number in the edit box.)

Sequence Number Edit Box


Significance Categories

Note: This field is used only for searches on data entered after the ORPS redesign using the new interface.

This field is automatically assigned by the system and is dependent on the Reporting Criterion/Criteria.

Significance Categories include OE (emergency), 1, R, 2, 3, and 4, with OE being the most significant and 4 the least significant. The Significance Categories are defined as follows:

Category OE: Operational Emergency Occurrences are the most serious occurrences and require an increased alert status for onsite personnel and, in specified cases, for offsite authorities.

Category 1: Occurrences in this category are those that are not Operational Emergencies and that have a significant impact on safe facility operations, worker or public safety and health, regulatory compliance, or public/business interests

Category R: Occurrences in this category are those identified as recurring, as determined from the periodic performance analysis of occurrences across a site.

Category 2: Occurrences in this category are those that are not Operational Emergencies and that have a moderate impact on safe facility operations, worker or public safety and health, regulatory compliance, or public/business interests.

Category 3: Occurrences in this category are those that are not Operational Emergencies and that have a minor impact on safe facility operations, worker or public safety and health, regulatory compliance, or public/business interests.

Category 4: Occurrences in this category are those that are not Operational Emergencies and that have some impact on safe facility operations, worker or public safety and health, public/business interests.


Similar Occurrence(s)

This narrative field provides one or more occurrence report numbers for those occurrence reports that describe similar occurrences at the same (or another) facility, or Licensee Event Reports or other similar documents that describe similar occurrences at a commercial reactor facility.

This field is not required for Notification or Update Reports; it is, however, required for Update/Final and Final Reports.

To specify similar occurrence report numbers, first select the field from the Specify New Database Search Criteria page. Then click the Refine Search and Specify Values command button. Specify a report number or range of report numbers using the Similar Occurrence(s) edit box shown in the image below. Within the edit box enter single words or words/phrases, combined with text operators. What you specify in this edit box will be used to search the Similar Occurrence(s) text.

Similar Occurrence Edit Box


Subcontractor Involved

This Identification field identifies whether or not the occurrence invoved a Subcontractor (Yes or No). If this field is equal to yes, then you must complete the Subcontractor Name field, and you must also select a date or range of dates for the event.

To specify a value for this field, first highlight it on the Specify New Database Search Criteria page. Then click the Refine Search and Specify Values command button. Select the Yes or No radio button.

Subcontractor Involved Radio Buttons and Date Selection Boxes


Subcontractor Name

This Narrative field contains Subcontractors who were involved in ORPS occurrences. On the ORPS data entry form, this field is required if the Are there subcontractors involved? field is equal to Yes (default is No). Subcontractor names may now be included in your ORPS Searching Criteria.

Subcontractor Name


Subject / Title

This narrative field is a brief description (140 characters or less) of the nature, cause, and result of the occurrence. If the occurrence involved an Unreviewed Safety Question, the acronym USQ is placed at the end of the title/subject. If the report is a Roll-Up Report, the word Roll-Up is included in the title/subject. This field is required for all occurrence reports.

To specify values for this field, first highlight it on the Specify New Database Search Criteria page. Then click the Refine Search and Specify Values command button. Specify text using the Subject / Title edit box shown in the image below. Within the edit box enter single words or words/phrases, combined with text operators. What you specify in this edit box will be used to search the Subject / Title text.

Subject or Title Edit Box


System / Bldg / Equip

The System, Building or Equipment narrative field identifies the systems, equipment, or structural items involved in the occurrence, as applicable. In addition, in the case of component failures or defective parts or materials, information such as the manufacturer, model number, and size is provided. The most significant items are listed in this field. Additional information may be found in the Occurrence Description.

This field is required for all occurrence reports.

To specify values for this field, first highlight it on the Specify New Database Search Criteria page. Then click the Refine Search and Specify Values command button. Specify text using the System/Bldg/Equip edit box shown in the image below. Within the edit box enter single words or words/phrases, combined with text operators. What you specify in this edit box will be used to search the System/Bldg/Equip text.

System, Building, or Equipement Edit Box

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