The Authority Report is accessed from the ORPS Authorities Search and Reports page.
To generate the report, select the Authority Search Criteria profile that you wish to use for your report. Then, in the Reports section of the control panel, select Authority from the Report/Filter drop-down list. Finally, click the Prepare report command button. You will see a report similar to the one shown below:
The Authority Report displays sign-off authority information for each facility specified by the search, and includes the Operations / Field Office, Area Office, Secretarial Office(s), and Contractor(s) associated with the facility. In addition, the names and phone numbers of those people with sign-off authority are listed. The following acronyms, representing sign-off level of authority, are displayed next to the names:
Note that if two asterisks (**) follow the secretarial office name, it indicates that the PM has delegated authority for approval of Final Off-Normal Occurrence Reports to the FR.
The above definitions are available from the Authority Report by clicking on the Authorities Legend hyperlink at the end of the Authority Report.
The Facility Report is accessed from the ORPS Authority Search and Reports page.
First, select the Authority Search Criteria profile that you wish to use to generate your report. Then, in the Reports section of the control panel, select Facility from the Report/Filter drop-down list. Finally, click the Prepare report command button. The report displays the organizational structure (hierarchy) for facilities selected in the authority search (see graphic below).
The Off-Normal Approval Flag indicates whether or not the DOE-HQ Program Manager has delegated final approval authority for a particular secretarial office and facility to the DOE Facility Representative.
From the ORPS Authority Search Criteria page, selecting Off-Normal Approval (as one of the elements you wish to use to form your query of the ORPS authority information) and clicking the Refine command button will generate box that looks like the following graphic:
Selecting the Yes button will generate a list of facilities for which Off-Normal approval has been delegated. Selecting the No button will generate a list of facilities for which Off-Normal approval has not been delegated.
The ORPS Authority Search Criteria page (see graphic below) is accessed when you choose to create a new search profile or edit a previously-define search profile (see the ORPS Authority Search & Reports page) and provides you with the capability to select the elements you wish to use to form your query of the ORPS authority information. From this page you may click on the appropriate box(es) to make your selection(s). Selected boxes will appear with a check mark in the box. Note that your query may contain one or more choices, and may be based on any combination of Secretarial Office, Operations / Field Office, Area Office, Facility, and/or Contractor.
This page also allows you to choose Off-Normal Approval.
The function of the four command buttons at the bottom of the ORPS Authority Search Criteria page is explained in the following table:
When you have made your selections from the ORPS Authority Search Criteria page, click the Refine command button and the page will be dynamically recreated (see graphic below) to reflect the search field selection boxes. Also note that more command buttons have been added at the bottom of the page.
Make your selection(s) from the selection box(es) and choose one of the following command buttons:
If you click on the Finish command button your selections will be processed and you will be returned to the ORPS Authority Search & Reports page. A new authority search profile (Untitled) is listed in the Authority Search Criteria selection box. If you wish to save the search profile, type a name in the Save as edit box and click the Save command button. The system will process your save request and the new name will appear in the selection box in place of Untitled.
To determine who has submittal and sign-off authority for a facility, you will need to access the ORPS Authority Search & Reports page. From the ORPS GUI home page, select the Authorities hyperlink. and you will see the following page:
From this page you may:
The function of each of the four command buttons in the Authority Search Criteria section of the control panel are listed in the following table:
Note that a predefined profile named Entire DB is always included in the profile list. This file may not be edited or deleted; however, it can be selected and used to create either an Authority or Facility report.
At the bottom of the ORPS Authority Search & Reports page you will notice two more command buttons: Clear and Reset. The Clear button clears all selections and restores all the defaults on the page. The Reset button resets selections on the page to the values that existed when the page was last loaded.
The Reports section of the control panel is used to generate the Authority and Facility reports.
|ORPS Help Table of Contents||ORPS Help Index|