Facility

This Identification field defines the facility that must be associated with ever occurrence report. Facilities are the lowest level in the occurrence reporting organizational hierarchy. Facilities are also associated with specific sites.

To specify values for this field, first highlight it on the Specify New Database Search Criteria page or the ORPS Authority Search and Reports page. Click the Refine Search and Specify Values command button. Select one or more facility using the Facility selection box shown in the image below. Note that OR logic is always applied when there are multiple selections within a selection box.

Facility Selection Box


Facility Function

The Facility Function Identification field describes the type of facility or activity/function being performed by the facility at the time of occurrence. This field is required for all occurrence reports.

To specify values for this field, first highlight it on the Specify New Database Search Criteria page. Then click the Refine Searach and Specify Values command button. Specify values for this field using the Facility Function selection box shown in the image below. Note that OR logic is always applied when there are multiple selections within a selection box.

Facility Function Selection Box

Facility Functions are listed below:

01 - Plutonium Processing and Handling
02 - SNM Storage
03 - Explosive
04 - Uranium Enrichment
05 - Uranium Conversion/ Processing and Handling
06 - Irradiated Fissile Material Storage
07 - Reprocessing
08 - Nuclear Waste Operations/Disposal
09 - Tritium Activities
10 - Fusion Activities
11 - Environmental Restoration Operations
12 - Category "A" Reactors
13 - Category "B" Reactors
14 - Solar Activities
15 - Fossil and Petroleum Reserves
16 Accelerators
17 - Laboratory (For search only)
17A - Laboratory - Analytical
17B - Laboratory - Research & Development
18 - Power Mareting Administration
99 - Balance-of-Plant (For Search only)
99A - Balance-of-Plant - Offices
99B - Balance-of-Plant - Machine shops
99C - Balance-of-Plant - Site/outside utilities
99D - Balance-of-Plant - Safeguards/security
99E - Balance-of-Plant - Storage (except SNM)
99F - Balance-of-Plant - Laundries
99G Balance of Plant Infrastructure (Other Functions not specifically listed in this Category)


Facility Manager (FM)

The Facility Manager, or designee, is the individual who has direct line responsibility for operation of the facility. This is also the individual who approved the occurrence report (either by personally transmitting the electronic report or by signing the hard copy report). Facility Manager information is required for all notification, update, and final reports.

Although Facility manager information includes the name, title, and telephone number of the facility manager, only the title (FM Title) and telephone number (FM Telephone) are searchable in ORPS (see image below).

Facility Manager's Telephone Number and Title Edit Boxes

FM Telephone is an identification field, and FM Title is a narrative field. Specify the telephone number (or a range of phone numbers) using the FM Telephone check boxes and the Area Code, Exchange, and Number edit boxes on the ORPS OR Search Criteria page. Note that the edit boxes are combined with AND logic. Entries maybe made in any or all of the edit boxes. If an edit box does not contain an entry, it defaults to all records. Specify the Facility Manager's title using the FM Title edit box on the Specify New Database Search Criteria page. Within the edit box enter single words or words/phrases, combined with text operators. What you specify in this edit box will be used to search the FM Title text.


FM Evaluation

This narrative field provides the Facility Manager's evaluation of the occurrence and its effect (or possible effect) on the plant, system, program, etc. This field is required on a Notification Report if the responses in the "Is Further Evaluation Required?" fields, are Yes, further evaluation is required, and Yes, the evaluation is required before further operation. It is also required in all Update and Final Occurrence Reports.

To specify values for this field, highlight it on the Specify New Database Search Criteria page. Click the Refine Search and Specify Values command button. Specify evaluation text using the FM Evaluation edit box shown in the image below. Within the edit box enter single words or words/phrases, combined with text operators. What you specify in this edit box will be used to search the Facility Manager (FM) Evaluation text. Note that it is best to use explicit syntax when performing a narrative search. If a word contains the one of the Boolean operators (for example, Notify, which contains the word "Not"), the system will treat the "Not" as an operator and not as part of a word, unless the word is enclosed in quotation marks (Explicit Syntax).

FM Evaluation Edit Box

In the example above, the user is searching for reports that contain both the words Fire and Hazard, or reports that contain the word Contamination in the FM Evaluation field.


FM Approval (Facility Manager Sign-off Date)

This is the date of transmission by the Facility Manager of a Final occurrence report. Note that ONLY approved final reports will be retrieved.

To specify the date, select FM Approval from the Specify New Database Search Criteria page. Then click the Refine Search and Specify Values command button, and use the FM Approval selection boxes and check boxes to select a date or range of dates.


FR Input

This narrative field provides the Facility Representative's input and evaluation of the occurrence, including an evaluation of the initial and proposed corrective actions and any follow-up by the contractor. This field should also describe any other actions that DOE has taken since the occurrence.

This field is required only on Final Reports rejected by the Facility Representative.

To specify the Facility Representative's evaluation text, first select FR Input from the Specify New Database Search Criteria page. Then click the Refine Search and Specify Values command button. Use the FR Input edit box to specify the FR input search criteria. Within the edit box enter single words or words/phrases, combined with text operators. What you specify in this edit box will be used to search the FR Input text.


FR Approval (Facility Representative Sign-off Date)

This is the date of signature by the DOE Facility Representative on the Final Occurrence report. Note that ONLY approved final reports will be retrieved.

To specify the date, select FR Approval from the Specify New Database Search Criteria page. Then click the Refine Search and Specify Values command button, and use the FR Approval selection boxes and check boxes to select a date or range of dates.


Final Report Date/Time

This is the date and time of signature by the DOE Program Manager on the Final occurrence report. This then becomes an approved Final Report.

To specify the date and time, select Final Report from the Specify New Database Search Criteria page. Then select the Refine Search and Specify Values command button. Use the Final Report Date selection boxes and check boxes to specify a date or range of dates.


Further Evaluation

This field is required for all occurrence reports, and identifies if further evaluation of the occurrence is needed. This response should not be Yes on an approved Final report, because further evaluation could change the root cause or identify additional requisite corrective actions. If further evaluation is required, then the report must indicate if further evaluation is required before further operation.

To specify the value for this field, first select it from the Specify New Database Search Criteria page. Then click the Refine Search and Specify Values command button. Select the Yes or No radio button to specify the value.


Further Evaluation Date

This is the date when further evaluation of an occurrence is to be completed to determine if further operation of the facility will be allowed. This field is required for all occurrence reports where further evaluation is required and where evaluation is required before further operation.

To specify the value for this field, first select it from the Specify New Database Search Criteria page. Then click the Refine Search and Specify Values command button. Use the date selection boxes and check boxes to specify a date or range of dates.

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