Group 7 - Value Basis Reporting

Value basis reporting includes items based on cost or the identification of defective items, materials, or services. A defective item, material, or service (see definition) shall be identified and reported to allow the initiation of a Headquarters investigation and make all Departmental Elements aware of the defect and initiate actions to eliminate common mode failures due to substandard, counterfeit, misrepresentation, or fraudulent practices of suppliers.

A. Cost Based Occurrences

Any occurrence specifying cost as a basis for reporting, unless otherwise stated, will be classified by the following monetary values necessary to repair, replace, or otherwise restore a facility/system/component to acceptable operation. Costs used for reporting should be reasonable initial estimates.

Unusual Occurrence

Estimated loss or damage to DOE or other property amounting to $1,000,000 or more, or estimated costs of $1,000,000 or more required for cleaning (including decontamination), renovating, replacing, or rehabilitating structures, equipment, or property.

Off-Normal

Estimated loss or damage to DOE or other property amounting to between $10,000 and $1,000,000 (for vehicle/aircraft the lower limit is $5,000 or, for insurance purposes, considered a total loss) or estimated costs within these limits required for cleaning (including decontamination), renovating, replacing or rehabilitating structures, equipment, or property.

B. Defective Item, Material, or Service

Off-Normal

  1. Discovery of any actual or potential defective item, material, or service, including any suspect, counterfeit, or substandard product, in any application whose failure could result in a substantial safety hazard. Examples include the identification of suspect, counterfeit or substandard products found in: (a) cranes, elevators, and fork lifts - items used in the critical load bearing path of such handling and lifting equipment; (b) aircraft - items used in engines or to attach engines, wings, tails, or landing gear; (c) vehicles - items used in engines, brakes or steering mechanisms; (d) critical components used in personnel safety equipment; and (e) facilities - 1. items used to contain: a. radioactive fluids b. high temperature or pressure steam or fluids, or c. other hazardous material 2. Safety Class SSC or Safety Significant SSC supporting the safe operation or shutdown of a facility, system, or process that could result in a performance degradation.
    Guidance in the identification and follow-up actions are contained in DOE Quality Alerts or other bulletins.
  2. Discovery of any actual or potential defective item, material, or service, including any suspect, counterfeit, or substandard product, in any application whose failure could not result in a substantial safety hazard. This does not include office supplies, equipment, or household products.

ORPS Help Table of Contents ORPS Help Index